Hello,

I do love the capabilities of OneNote 2007. That is the only reason I've
gone through all the pain it has taken to figure out how to setup OneNote
2007 to share notebooks from Windows XP and from Vista using SharePoint
Document Libraries.

But I did get that to work pretty well apparently (only been testing it for
one day so far). It was really tricky without ANY concise documentation
about the necessary steps. It took me a long time to figure out that OneNote
2007 on Vista needs to access SharePoint via SSL (https) only. I believe
the Webdav update for Windows also helped but I'm not 100% sure now because
that was before implementing SSL on the SharePoint services I use (v2 from
www.1and1.com).

Here is the first question - can OneNote 2007 on Windows XP also use https?
I can only seem to get it to access the notebook on the SharePoint Document
library via http which means everything (notebook content and passwords) are
going in the clear?

Here is the second question - some of the machines using the notebook are a
laptop. This is offline some of the time (on the airplane for example).
I see that OneNote caches everything and it actually works just fine AS LONG
AS you keep OneNote running and do not close the Notebook. This doesn't
seem a feasible assumption though...

If you do close it, I do not find anyway to open the cached copy? The only
workaround that I have been able to figure out is to use the Notebook
Properties item on the File menu to "change location" to a folder on the
local drive. Then you can close it, open it, make changes, and when you
want to synch it with the copy on SharePoint, then you "change location"
again to the document library in SharePoint and everything synchs up.

This seems a little cumbersome though, isn't there an easier way? Why can't
you just tell OneNote 2007 to synch up a NoteBook that is on a local folder
with a copy of the Notebook on the SharePoint server without having to change
location? It is either always online or always offline if you don't change
location. Or am I missing something?

This really needs some documentation!

Thanks for any help.

Brent Phillips

I confess to be totally illiterate as far as SharePoint is concerned.
Therefore pls permit a really dumb question:
Do you really *NEED* to work with SharePoint in as far a OneNote is
concerned?

Using the notebooks sitting on my desktop PC (running under Vista) and
my laptop as well as my TabletPC (both under XP) works pretty fine with
nothing but a network share for the folder where the notebooks are
stored.

Rainald


bphillips schrieb:

> I do love the capabilities of OneNote 2007. That is the only
> reason I've gone through all the pain it has taken to figure out
> how to setup OneNote 2007 to share notebooks from Windows XP and
> from Vista using SharePoint Document Libraries.
>
> But I did get that to work pretty well apparently (only been
> testing it for one day so far). It was really tricky without ANY
> concise documentation about the necessary steps. It took me a long
> time to figure out that OneNote 2007 on Vista needs to access
> SharePoint via SSL (https) only. I believe the Webdav update for
> Windows also helped but I'm not 100% sure now because that was
> before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also
> use https? I can only seem to get it to access the notebook on the
> SharePoint Document library via http which means everything
> (notebook content and passwords) are going in the clear?
>
> Here is the second question - some of the machines using the
> notebook are a laptop. This is offline some of the time (on the
> airplane for example).
> I see that OneNote caches everything and it actually works just
> fine AS LONG AS you keep OneNote running and do not close the
> Notebook. This doesn't seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy?
> The only workaround that I have been able to figure out is to use
> the Notebook Properties item on the File menu to "change location"
> to a folder on the local drive. Then you can close it, open it,
> make changes, and when you want to synch it with the copy on
> SharePoint, then you "change location" again to the document
> library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way?
> Why can't you just tell OneNote 2007 to synch up a NoteBook that is
> on a local folder with a copy of the Notebook on the SharePoint
> server without having to change location? It is either always
> online or always offline if you don't change location. Or am I
> missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

I confess to be totally illiterate as far as SharePoint is concerned.
Therefore pls permit a really dumb question:
Do you really *NEED* to work with SharePoint in as far a OneNote is
concerned?

Using the notebooks sitting on my desktop PC (running under Vista) and
my laptop as well as my TabletPC (both under XP) works pretty fine with
nothing but a network share for the folder where the notebooks are
stored.

Rainald


bphillips schrieb:

> I do love the capabilities of OneNote 2007. That is the only
> reason I've gone through all the pain it has taken to figure out
> how to setup OneNote 2007 to share notebooks from Windows XP and
> from Vista using SharePoint Document Libraries.
>
> But I did get that to work pretty well apparently (only been
> testing it for one day so far). It was really tricky without ANY
> concise documentation about the necessary steps. It took me a long
> time to figure out that OneNote 2007 on Vista needs to access
> SharePoint via SSL (https) only. I believe the Webdav update for
> Windows also helped but I'm not 100% sure now because that was
> before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also
> use https? I can only seem to get it to access the notebook on the
> SharePoint Document library via http which means everything
> (notebook content and passwords) are going in the clear?
>
> Here is the second question - some of the machines using the
> notebook are a laptop. This is offline some of the time (on the
> airplane for example).
> I see that OneNote caches everything and it actually works just
> fine AS LONG AS you keep OneNote running and do not close the
> Notebook. This doesn't seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy?
> The only workaround that I have been able to figure out is to use
> the Notebook Properties item on the File menu to "change location"
> to a folder on the local drive. Then you can close it, open it,
> make changes, and when you want to synch it with the copy on
> SharePoint, then you "change location" again to the document
> library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way?
> Why can't you just tell OneNote 2007 to synch up a NoteBook that is
> on a local folder with a copy of the Notebook on the SharePoint
> server without having to change location? It is either always
> online or always offline if you don't change location. Or am I
> missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

I confess to be totally illiterate as far as SharePoint is concerned.
Therefore pls permit a really dumb question:
Do you really *NEED* to work with SharePoint in as far a OneNote is
concerned?

Using the notebooks sitting on my desktop PC (running under Vista) and
my laptop as well as my TabletPC (both under XP) works pretty fine with
nothing but a network share for the folder where the notebooks are
stored.

Rainald


bphillips schrieb:

> I do love the capabilities of OneNote 2007. That is the only
> reason I've gone through all the pain it has taken to figure out
> how to setup OneNote 2007 to share notebooks from Windows XP and
> from Vista using SharePoint Document Libraries.
>
> But I did get that to work pretty well apparently (only been
> testing it for one day so far). It was really tricky without ANY
> concise documentation about the necessary steps. It took me a long
> time to figure out that OneNote 2007 on Vista needs to access
> SharePoint via SSL (https) only. I believe the Webdav update for
> Windows also helped but I'm not 100% sure now because that was
> before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also
> use https? I can only seem to get it to access the notebook on the
> SharePoint Document library via http which means everything
> (notebook content and passwords) are going in the clear?
>
> Here is the second question - some of the machines using the
> notebook are a laptop. This is offline some of the time (on the
> airplane for example).
> I see that OneNote caches everything and it actually works just
> fine AS LONG AS you keep OneNote running and do not close the
> Notebook. This doesn't seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy?
> The only workaround that I have been able to figure out is to use
> the Notebook Properties item on the File menu to "change location"
> to a folder on the local drive. Then you can close it, open it,
> make changes, and when you want to synch it with the copy on
> SharePoint, then you "change location" again to the document
> library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way?
> Why can't you just tell OneNote 2007 to synch up a NoteBook that is
> on a local folder with a copy of the Notebook on the SharePoint
> server without having to change location? It is either always
> online or always offline if you don't change location. Or am I
> missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

I confess to be totally illiterate as far as SharePoint is concerned.
Therefore pls permit a really dumb question:
Do you really *NEED* to work with SharePoint in as far a OneNote is
concerned?

Using the notebooks sitting on my desktop PC (running under Vista) and
my laptop as well as my TabletPC (both under XP) works pretty fine with
nothing but a network share for the folder where the notebooks are
stored.

Rainald


bphillips schrieb:

> I do love the capabilities of OneNote 2007. That is the only
> reason I've gone through all the pain it has taken to figure out
> how to setup OneNote 2007 to share notebooks from Windows XP and
> from Vista using SharePoint Document Libraries.
>
> But I did get that to work pretty well apparently (only been
> testing it for one day so far). It was really tricky without ANY
> concise documentation about the necessary steps. It took me a long
> time to figure out that OneNote 2007 on Vista needs to access
> SharePoint via SSL (https) only. I believe the Webdav update for
> Windows also helped but I'm not 100% sure now because that was
> before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also
> use https? I can only seem to get it to access the notebook on the
> SharePoint Document library via http which means everything
> (notebook content and passwords) are going in the clear?
>
> Here is the second question - some of the machines using the
> notebook are a laptop. This is offline some of the time (on the
> airplane for example).
> I see that OneNote caches everything and it actually works just
> fine AS LONG AS you keep OneNote running and do not close the
> Notebook. This doesn't seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy?
> The only workaround that I have been able to figure out is to use
> the Notebook Properties item on the File menu to "change location"
> to a folder on the local drive. Then you can close it, open it,
> make changes, and when you want to synch it with the copy on
> SharePoint, then you "change location" again to the document
> library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way?
> Why can't you just tell OneNote 2007 to synch up a NoteBook that is
> on a local folder with a copy of the Notebook on the SharePoint
> server without having to change location? It is either always
> online or always offline if you don't change location. Or am I
> missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

I confess to be totally illiterate as far as SharePoint is concerned.
Therefore pls permit a really dumb question:
Do you really *NEED* to work with SharePoint in as far a OneNote is
concerned?

Using the notebooks sitting on my desktop PC (running under Vista) and
my laptop as well as my TabletPC (both under XP) works pretty fine with
nothing but a network share for the folder where the notebooks are
stored.

Rainald


bphillips schrieb:

> I do love the capabilities of OneNote 2007. That is the only
> reason I've gone through all the pain it has taken to figure out
> how to setup OneNote 2007 to share notebooks from Windows XP and
> from Vista using SharePoint Document Libraries.
>
> But I did get that to work pretty well apparently (only been
> testing it for one day so far). It was really tricky without ANY
> concise documentation about the necessary steps. It took me a long
> time to figure out that OneNote 2007 on Vista needs to access
> SharePoint via SSL (https) only. I believe the Webdav update for
> Windows also helped but I'm not 100% sure now because that was
> before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also
> use https? I can only seem to get it to access the notebook on the
> SharePoint Document library via http which means everything
> (notebook content and passwords) are going in the clear?
>
> Here is the second question - some of the machines using the
> notebook are a laptop. This is offline some of the time (on the
> airplane for example).
> I see that OneNote caches everything and it actually works just
> fine AS LONG AS you keep OneNote running and do not close the
> Notebook. This doesn't seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy?
> The only workaround that I have been able to figure out is to use
> the Notebook Properties item on the File menu to "change location"
> to a folder on the local drive. Then you can close it, open it,
> make changes, and when you want to synch it with the copy on
> SharePoint, then you "change location" again to the document
> library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way?
> Why can't you just tell OneNote 2007 to synch up a NoteBook that is
> on a local folder with a copy of the Notebook on the SharePoint
> server without having to change location? It is either always
> online or always offline if you don't change location. Or am I
> missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

SharePoint synchronization has some ugly limitations. When synchronizing a
section, it has to send/receive the whole section. This means that updates
can take a very long time if you have lots of pages (or pages with lots of
ink or images, files, etc) in a section. The other problem is that OneNote
can't resolve conflicts as well because changes to the .one file cannot be
merged on SharePoint.

Generally speaking, you shouldn't *close* notebooks that you are working
with unless you don't plan to work with them for a while. But if there are
unsync'd changes, OneNote will tell you and I believe it puts them in a
misplaced sections folder.

I'm not sure what options you have with your environment, but as Rainald
alluded to, sharing notebooks over a file share offers far better
performance and security. Additionally, because notebooks shared over file
shares are synchronized at the object level, not the section level,
synchronization conflicts are very rare and even if a conflict did occur,
only minimal data loss would occur. To get around the problem of having to
be on the same LAN to synchronize (which may not be a problem for you) you
could use Hamachi (www.hamachi.cc) which is a free peer-to-peer VPN solution
that works very well. Instantly sets up a VPN over the internet.

The downside is, the machine that you shared the notebooks from needs to be
on the internet most of the time or else the others won't get to sync as
frequently. If you installed Hamachi on the server (or have another VPN
solution or you're sharing from a desktop that is always on the internet)
then this isn't an issue. My desktop is on a broadband connection so it's
usually available to sync. Even if it's not, it's not offline for very long
and the cache ensures there's no interruption.

I do it this way and it has never failed me.

--
Josh Einstein (Tablet PC MVP)
Einstein Technologies
Tablet Enhancements for Outlook - Try it free: www.tabletoutlook.com


"bphillips" <bphillips@discussions.microsoft.com> wrote in message
news:D39DF40C-ED38-42C9-B486-6EECAE4B72E8@microsoft.com...
> Hello,
>
> I do love the capabilities of OneNote 2007. That is the only reason I've
> gone through all the pain it has taken to figure out how to setup OneNote
> 2007 to share notebooks from Windows XP and from Vista using SharePoint
> Document Libraries.
>
> But I did get that to work pretty well apparently (only been testing it
> for
> one day so far). It was really tricky without ANY concise documentation
> about the necessary steps. It took me a long time to figure out that
> OneNote
> 2007 on Vista needs to access SharePoint via SSL (https) only. I
> believe
> the Webdav update for Windows also helped but I'm not 100% sure now
> because
> that was before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also use
> https?
> I can only seem to get it to access the notebook on the SharePoint
> Document
> library via http which means everything (notebook content and passwords)
> are
> going in the clear?
>
> Here is the second question - some of the machines using the notebook are
> a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS
> LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy? The
> only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way? Why
> can't
> you just tell OneNote 2007 to synch up a NoteBook that is on a local
> folder
> with a copy of the Notebook on the SharePoint server without having to
> change
> location? It is either always online or always offline if you don't
> change
> location. Or am I missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

SharePoint synchronization has some ugly limitations. When synchronizing a
section, it has to send/receive the whole section. This means that updates
can take a very long time if you have lots of pages (or pages with lots of
ink or images, files, etc) in a section. The other problem is that OneNote
can't resolve conflicts as well because changes to the .one file cannot be
merged on SharePoint.

Generally speaking, you shouldn't *close* notebooks that you are working
with unless you don't plan to work with them for a while. But if there are
unsync'd changes, OneNote will tell you and I believe it puts them in a
misplaced sections folder.

I'm not sure what options you have with your environment, but as Rainald
alluded to, sharing notebooks over a file share offers far better
performance and security. Additionally, because notebooks shared over file
shares are synchronized at the object level, not the section level,
synchronization conflicts are very rare and even if a conflict did occur,
only minimal data loss would occur. To get around the problem of having to
be on the same LAN to synchronize (which may not be a problem for you) you
could use Hamachi (www.hamachi.cc) which is a free peer-to-peer VPN solution
that works very well. Instantly sets up a VPN over the internet.

The downside is, the machine that you shared the notebooks from needs to be
on the internet most of the time or else the others won't get to sync as
frequently. If you installed Hamachi on the server (or have another VPN
solution or you're sharing from a desktop that is always on the internet)
then this isn't an issue. My desktop is on a broadband connection so it's
usually available to sync. Even if it's not, it's not offline for very long
and the cache ensures there's no interruption.

I do it this way and it has never failed me.

--
Josh Einstein (Tablet PC MVP)
Einstein Technologies
Tablet Enhancements for Outlook - Try it free: www.tabletoutlook.com


"bphillips" <bphillips@discussions.microsoft.com> wrote in message
news:D39DF40C-ED38-42C9-B486-6EECAE4B72E8@microsoft.com...
> Hello,
>
> I do love the capabilities of OneNote 2007. That is the only reason I've
> gone through all the pain it has taken to figure out how to setup OneNote
> 2007 to share notebooks from Windows XP and from Vista using SharePoint
> Document Libraries.
>
> But I did get that to work pretty well apparently (only been testing it
> for
> one day so far). It was really tricky without ANY concise documentation
> about the necessary steps. It took me a long time to figure out that
> OneNote
> 2007 on Vista needs to access SharePoint via SSL (https) only. I
> believe
> the Webdav update for Windows also helped but I'm not 100% sure now
> because
> that was before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also use
> https?
> I can only seem to get it to access the notebook on the SharePoint
> Document
> library via http which means everything (notebook content and passwords)
> are
> going in the clear?
>
> Here is the second question - some of the machines using the notebook are
> a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS
> LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy? The
> only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way? Why
> can't
> you just tell OneNote 2007 to synch up a NoteBook that is on a local
> folder
> with a copy of the Notebook on the SharePoint server without having to
> change
> location? It is either always online or always offline if you don't
> change
> location. Or am I missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

SharePoint synchronization has some ugly limitations. When synchronizing a
section, it has to send/receive the whole section. This means that updates
can take a very long time if you have lots of pages (or pages with lots of
ink or images, files, etc) in a section. The other problem is that OneNote
can't resolve conflicts as well because changes to the .one file cannot be
merged on SharePoint.

Generally speaking, you shouldn't *close* notebooks that you are working
with unless you don't plan to work with them for a while. But if there are
unsync'd changes, OneNote will tell you and I believe it puts them in a
misplaced sections folder.

I'm not sure what options you have with your environment, but as Rainald
alluded to, sharing notebooks over a file share offers far better
performance and security. Additionally, because notebooks shared over file
shares are synchronized at the object level, not the section level,
synchronization conflicts are very rare and even if a conflict did occur,
only minimal data loss would occur. To get around the problem of having to
be on the same LAN to synchronize (which may not be a problem for you) you
could use Hamachi (www.hamachi.cc) which is a free peer-to-peer VPN solution
that works very well. Instantly sets up a VPN over the internet.

The downside is, the machine that you shared the notebooks from needs to be
on the internet most of the time or else the others won't get to sync as
frequently. If you installed Hamachi on the server (or have another VPN
solution or you're sharing from a desktop that is always on the internet)
then this isn't an issue. My desktop is on a broadband connection so it's
usually available to sync. Even if it's not, it's not offline for very long
and the cache ensures there's no interruption.

I do it this way and it has never failed me.

--
Josh Einstein (Tablet PC MVP)
Einstein Technologies
Tablet Enhancements for Outlook - Try it free: www.tabletoutlook.com


"bphillips" <bphillips@discussions.microsoft.com> wrote in message
news:D39DF40C-ED38-42C9-B486-6EECAE4B72E8@microsoft.com...
> Hello,
>
> I do love the capabilities of OneNote 2007. That is the only reason I've
> gone through all the pain it has taken to figure out how to setup OneNote
> 2007 to share notebooks from Windows XP and from Vista using SharePoint
> Document Libraries.
>
> But I did get that to work pretty well apparently (only been testing it
> for
> one day so far). It was really tricky without ANY concise documentation
> about the necessary steps. It took me a long time to figure out that
> OneNote
> 2007 on Vista needs to access SharePoint via SSL (https) only. I
> believe
> the Webdav update for Windows also helped but I'm not 100% sure now
> because
> that was before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also use
> https?
> I can only seem to get it to access the notebook on the SharePoint
> Document
> library via http which means everything (notebook content and passwords)
> are
> going in the clear?
>
> Here is the second question - some of the machines using the notebook are
> a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS
> LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy? The
> only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way? Why
> can't
> you just tell OneNote 2007 to synch up a NoteBook that is on a local
> folder
> with a copy of the Notebook on the SharePoint server without having to
> change
> location? It is either always online or always offline if you don't
> change
> location. Or am I missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

SharePoint synchronization has some ugly limitations. When synchronizing a
section, it has to send/receive the whole section. This means that updates
can take a very long time if you have lots of pages (or pages with lots of
ink or images, files, etc) in a section. The other problem is that OneNote
can't resolve conflicts as well because changes to the .one file cannot be
merged on SharePoint.

Generally speaking, you shouldn't *close* notebooks that you are working
with unless you don't plan to work with them for a while. But if there are
unsync'd changes, OneNote will tell you and I believe it puts them in a
misplaced sections folder.

I'm not sure what options you have with your environment, but as Rainald
alluded to, sharing notebooks over a file share offers far better
performance and security. Additionally, because notebooks shared over file
shares are synchronized at the object level, not the section level,
synchronization conflicts are very rare and even if a conflict did occur,
only minimal data loss would occur. To get around the problem of having to
be on the same LAN to synchronize (which may not be a problem for you) you
could use Hamachi (www.hamachi.cc) which is a free peer-to-peer VPN solution
that works very well. Instantly sets up a VPN over the internet.

The downside is, the machine that you shared the notebooks from needs to be
on the internet most of the time or else the others won't get to sync as
frequently. If you installed Hamachi on the server (or have another VPN
solution or you're sharing from a desktop that is always on the internet)
then this isn't an issue. My desktop is on a broadband connection so it's
usually available to sync. Even if it's not, it's not offline for very long
and the cache ensures there's no interruption.

I do it this way and it has never failed me.

--
Josh Einstein (Tablet PC MVP)
Einstein Technologies
Tablet Enhancements for Outlook - Try it free: www.tabletoutlook.com


"bphillips" <bphillips@discussions.microsoft.com> wrote in message
news:D39DF40C-ED38-42C9-B486-6EECAE4B72E8@microsoft.com...
> Hello,
>
> I do love the capabilities of OneNote 2007. That is the only reason I've
> gone through all the pain it has taken to figure out how to setup OneNote
> 2007 to share notebooks from Windows XP and from Vista using SharePoint
> Document Libraries.
>
> But I did get that to work pretty well apparently (only been testing it
> for
> one day so far). It was really tricky without ANY concise documentation
> about the necessary steps. It took me a long time to figure out that
> OneNote
> 2007 on Vista needs to access SharePoint via SSL (https) only. I
> believe
> the Webdav update for Windows also helped but I'm not 100% sure now
> because
> that was before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also use
> https?
> I can only seem to get it to access the notebook on the SharePoint
> Document
> library via http which means everything (notebook content and passwords)
> are
> going in the clear?
>
> Here is the second question - some of the machines using the notebook are
> a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS
> LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy? The
> only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way? Why
> can't
> you just tell OneNote 2007 to synch up a NoteBook that is on a local
> folder
> with a copy of the Notebook on the SharePoint server without having to
> change
> location? It is either always online or always offline if you don't
> change
> location. Or am I missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

SharePoint synchronization has some ugly limitations. When synchronizing a
section, it has to send/receive the whole section. This means that updates
can take a very long time if you have lots of pages (or pages with lots of
ink or images, files, etc) in a section. The other problem is that OneNote
can't resolve conflicts as well because changes to the .one file cannot be
merged on SharePoint.

Generally speaking, you shouldn't *close* notebooks that you are working
with unless you don't plan to work with them for a while. But if there are
unsync'd changes, OneNote will tell you and I believe it puts them in a
misplaced sections folder.

I'm not sure what options you have with your environment, but as Rainald
alluded to, sharing notebooks over a file share offers far better
performance and security. Additionally, because notebooks shared over file
shares are synchronized at the object level, not the section level,
synchronization conflicts are very rare and even if a conflict did occur,
only minimal data loss would occur. To get around the problem of having to
be on the same LAN to synchronize (which may not be a problem for you) you
could use Hamachi (www.hamachi.cc) which is a free peer-to-peer VPN solution
that works very well. Instantly sets up a VPN over the internet.

The downside is, the machine that you shared the notebooks from needs to be
on the internet most of the time or else the others won't get to sync as
frequently. If you installed Hamachi on the server (or have another VPN
solution or you're sharing from a desktop that is always on the internet)
then this isn't an issue. My desktop is on a broadband connection so it's
usually available to sync. Even if it's not, it's not offline for very long
and the cache ensures there's no interruption.

I do it this way and it has never failed me.

--
Josh Einstein (Tablet PC MVP)
Einstein Technologies
Tablet Enhancements for Outlook - Try it free: www.tabletoutlook.com


"bphillips" <bphillips@discussions.microsoft.com> wrote in message
news:D39DF40C-ED38-42C9-B486-6EECAE4B72E8@microsoft.com...
> Hello,
>
> I do love the capabilities of OneNote 2007. That is the only reason I've
> gone through all the pain it has taken to figure out how to setup OneNote
> 2007 to share notebooks from Windows XP and from Vista using SharePoint
> Document Libraries.
>
> But I did get that to work pretty well apparently (only been testing it
> for
> one day so far). It was really tricky without ANY concise documentation
> about the necessary steps. It took me a long time to figure out that
> OneNote
> 2007 on Vista needs to access SharePoint via SSL (https) only. I
> believe
> the Webdav update for Windows also helped but I'm not 100% sure now
> because
> that was before implementing SSL on the SharePoint services I use (v2 from
> www.1and1.com).
>
> Here is the first question - can OneNote 2007 on Windows XP also use
> https?
> I can only seem to get it to access the notebook on the SharePoint
> Document
> library via http which means everything (notebook content and passwords)
> are
> going in the clear?
>
> Here is the second question - some of the machines using the notebook are
> a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS
> LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...
>
> If you do close it, I do not find anyway to open the cached copy? The
> only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.
>
> This seems a little cumbersome though, isn't there an easier way? Why
> can't
> you just tell OneNote 2007 to synch up a NoteBook that is on a local
> folder
> with a copy of the Notebook on the SharePoint server without having to
> change
> location? It is either always online or always offline if you don't
> change
> location. Or am I missing something?
>
> This really needs some documentation!
>
> Thanks for any help.
>
> Brent Phillips

bphillips wrote:
> Here is the first question - can OneNote 2007 on Windows XP also use https?
> I can only seem to get it to access the notebook on the SharePoint Document
> library via http which means everything (notebook content and passwords) are
> going in the clear?

You should be able to access your notebook from XP as well.

> Here is the second question - some of the machines using the notebook are a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...

You do not need to close the notebook before closing OneNote. If you
just keep the notebook open, it will be there when you start up OneNote
again. You should only close notebooks when you no longer need to use
that notebook (or you can just keep all notebooks open forever).

> If you do close it, I do not find anyway to open the cached copy? The only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.

The cached copy will be opened automatically, if you don't close the
notebook. So just keep your notebooks open and it'll work much better.

Ilya

bphillips wrote:
> Here is the first question - can OneNote 2007 on Windows XP also use https?
> I can only seem to get it to access the notebook on the SharePoint Document
> library via http which means everything (notebook content and passwords) are
> going in the clear?

You should be able to access your notebook from XP as well.

> Here is the second question - some of the machines using the notebook are a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...

You do not need to close the notebook before closing OneNote. If you
just keep the notebook open, it will be there when you start up OneNote
again. You should only close notebooks when you no longer need to use
that notebook (or you can just keep all notebooks open forever).

> If you do close it, I do not find anyway to open the cached copy? The only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.

The cached copy will be opened automatically, if you don't close the
notebook. So just keep your notebooks open and it'll work much better.

Ilya

bphillips wrote:
> Here is the first question - can OneNote 2007 on Windows XP also use https?
> I can only seem to get it to access the notebook on the SharePoint Document
> library via http which means everything (notebook content and passwords) are
> going in the clear?

You should be able to access your notebook from XP as well.

> Here is the second question - some of the machines using the notebook are a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...

You do not need to close the notebook before closing OneNote. If you
just keep the notebook open, it will be there when you start up OneNote
again. You should only close notebooks when you no longer need to use
that notebook (or you can just keep all notebooks open forever).

> If you do close it, I do not find anyway to open the cached copy? The only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.

The cached copy will be opened automatically, if you don't close the
notebook. So just keep your notebooks open and it'll work much better.

Ilya

bphillips wrote:
> Here is the first question - can OneNote 2007 on Windows XP also use https?
> I can only seem to get it to access the notebook on the SharePoint Document
> library via http which means everything (notebook content and passwords) are
> going in the clear?

You should be able to access your notebook from XP as well.

> Here is the second question - some of the machines using the notebook are a
> laptop. This is offline some of the time (on the airplane for example).
> I see that OneNote caches everything and it actually works just fine AS LONG
> AS you keep OneNote running and do not close the Notebook. This doesn't
> seem a feasible assumption though...

You do not need to close the notebook before closing OneNote. If you
just keep the notebook open, it will be there when you start up OneNote
again. You should only close notebooks when you no longer need to use
that notebook (or you can just keep all notebooks open forever).

> If you do close it, I do not find anyway to open the cached copy? The only
> workaround that I have been able to figure out is to use the Notebook
> Properties item on the File menu to "change location" to a folder on the
> local drive. Then you can close it, open it, make changes, and when you
> want to synch it with the copy on SharePoint, then you "change location"
> again to the document library in SharePoint and everything synchs up.

The cached copy will be opened automatically, if you don't close the
notebook. So just keep your notebooks open and it'll work much better.

Ilya