I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
correctly on a commercial printer (digital printing). The printer reports
that the PDF has "layers" which prevent him from changing some of the color
pages to grayscale.

How do I flatten the PDF once created? Or, is it possible to create the PDF
without layers? Thanks,
Katriel
great sites for health care providers - www.gomdweb.com

Hi Katriel,

Go to PowerPoint Options|Advanced > 'When prting this document', click 'use the following print settings' and choose 'Grayscale'
from the color/grayscale dropdown. Then your printer won't have to worry about grayscale conversion or flattening the image (which
you'd need a PDF editor for).

--
Cheers
macropod
[Microsoft MVP - Word]


"Katriel" <Katriel@discussions.microsoft.com> wrote in message news:BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com...
>I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> correctly on a commercial printer (digital printing). The printer reports
> that the PDF has "layers" which prevent him from changing some of the color
> pages to grayscale.
>
> How do I flatten the PDF once created? Or, is it possible to create the PDF
> without layers? Thanks,
> Katriel
> great sites for health care providers - www.gomdweb.com
>

In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> correctly on a commercial printer (digital printing). The printer reports
> that the PDF has "layers" which prevent him from changing some of the color
> pages to grayscale.
>
> How do I flatten the PDF once created? Or, is it possible to create the PDF
> without layers? Thanks,
> Katriel
> great sites for health care providers - www.gomdweb.com

You don't mention HOW you created the PDF in the first place. That might help.

If you're using the Office Publish as PDF/XPS add-in, try the following:

In the Publish dialog box, choose Optimize for: Standard (publishing online
and printing)

Click Options

Put a check next to "ISO 19005-1 compliant..."

Remove the check next to "Document structure tags ..."

Make PDF again and see if that improves things.

Hi Steve and Macropod,
Thanks for the advise. I created the file in Word 2007 using Save As PDF and
chose the high resolution option. However, in Word I don't see the options
that Steve mentioned for Power Point. Under Word Options > Advanced > "When
printing this document" I pnmly see "Print Postscript over text" and "Print
only the data from a form". I don't see any options for grayscale. Thanks
again (and in advance) for your help.
Katriel

"Steve Rindsberg" wrote:

> In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > correctly on a commercial printer (digital printing). The printer reports
> > that the PDF has "layers" which prevent him from changing some of the color
> > pages to grayscale.
> >
> > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > without layers? Thanks,
> > Katriel
> > great sites for health care providers - www.gomdweb.com
>
> You don't mention HOW you created the PDF in the first place. That might help.
>
> If you're using the Office Publish as PDF/XPS add-in, try the following:
>
> In the Publish dialog box, choose Optimize for: Standard (publishing online
> and printing)
>
> Click Options
>
> Put a check next to "ISO 19005-1 compliant..."
>
> Remove the check next to "Document structure tags ..."
>
> Make PDF again and see if that improves things.
>
>
>
>

"Steve Rindsberg" wrote:

> In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > correctly on a commercial printer (digital printing). The printer reports
> > that the PDF has "layers" which prevent him from changing some of the color
> > pages to grayscale.
> >
> > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > without layers? Thanks,
> > Katriel
> > great sites for health care providers - www.gomdweb.com
>
> You don't mention HOW you created the PDF in the first place. That might help.
>
> If you're using the Office Publish as PDF/XPS add-in, try the following:
>
> In the Publish dialog box, choose Optimize for: Standard (publishing online
> and printing)
>
> Click Options
>
> Put a check next to "ISO 19005-1 compliant..."
>
> Remove the check next to "Document structure tags ..."
>
> Make PDF again and see if that improves things.
>
>
>
>

In article <5CA8AAB7-76A3-4312-AFEE-C17D04369CF3@microsoft.com>, Katriel wrote:
> Hi Steve and Macropod,
> Thanks for the advise. I created the file in Word 2007 using Save As PDF and
> chose the high resolution option. However, in Word I don't see the options
> that Steve mentioned for Power Point.

It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
have a high resolution option. What software are you using to make PDFs?



> Under Word Options > Advanced > "When
> printing this document" I pnmly see "Print Postscript over text" and "Print
> only the data from a form". I don't see any options for grayscale.

No. That's a PowerPoint option. You asked about PowerPoint, not Word.


> Thanks
> again (and in advance) for your help.
> Katriel
>
> "Steve Rindsberg" wrote:
>
> > In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > > correctly on a commercial printer (digital printing). The printer reports
> > > that the PDF has "layers" which prevent him from changing some of the color
> > > pages to grayscale.
> > >
> > > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > > without layers? Thanks,
> > > Katriel
> > > great sites for health care providers - www.gomdweb.com
> >
> > You don't mention HOW you created the PDF in the first place. That might help.
> >
> > If you're using the Office Publish as PDF/XPS add-in, try the following:
> >
> > In the Publish dialog box, choose Optimize for: Standard (publishing online
> > and printing)
> >
> > Click Options
> >
> > Put a check next to "ISO 19005-1 compliant..."
> >
> > Remove the check next to "Document structure tags ..."
> >
> > Make PDF again and see if that improves things.
> >
> >
> >
> >

I am using the Word 2007 Save As PDF feature. I choose the optimize for
standard (publishing online and printing) rather than the minimize option.

Thanks,
Katriel

"Steve Rindsberg" wrote:

> In article <5CA8AAB7-76A3-4312-AFEE-C17D04369CF3@microsoft.com>, Katriel wrote:
> > Hi Steve and Macropod,
> > Thanks for the advise. I created the file in Word 2007 using Save As PDF and
> > chose the high resolution option. However, in Word I don't see the options
> > that Steve mentioned for Power Point.
>
> It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
> have a high resolution option. What software are you using to make PDFs?
>
>
>
> > Under Word Options > Advanced > "When
> > printing this document" I pnmly see "Print Postscript over text" and "Print
> > only the data from a form". I don't see any options for grayscale.
>
> No. That's a PowerPoint option. You asked about PowerPoint, not Word.
>
>
> > Thanks
> > again (and in advance) for your help.
> > Katriel
> >
> > "Steve Rindsberg" wrote:
> >
> > > In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > > > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > > > correctly on a commercial printer (digital printing). The printer reports
> > > > that the PDF has "layers" which prevent him from changing some of the color
> > > > pages to grayscale.
> > > >
> > > > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > > > without layers? Thanks,
> > > > Katriel
> > > > great sites for health care providers - www.gomdweb.com
> > >
> > > You don't mention HOW you created the PDF in the first place. That might help.
> > >
> > > If you're using the Office Publish as PDF/XPS add-in, try the following:
> > >
> > > In the Publish dialog box, choose Optimize for: Standard (publishing online
> > > and printing)
> > >
> > > Click Options
> > >
> > > Put a check next to "ISO 19005-1 compliant..."
> > >
> > > Remove the check next to "Document structure tags ..."
> > >
> > > Make PDF again and see if that improves things.
> > >
> > >
> > >
> > >
>
>
>
>

In article <59858A66-93CE-4C0A-91C8-1E48AC429946@microsoft.com>, Katriel wrote:
> I am using the Word 2007 Save As PDF feature. I choose the optimize for
> standard (publishing online and printing) rather than the minimize option.

OK. So when you choose Save As PDF, there'll be an Options button, lower right portion
of the dialog box. Click that to get to the options I mentioned earlier.

>
> Thanks,
> Katriel
>
> "Steve Rindsberg" wrote:
>
> > In article <5CA8AAB7-76A3-4312-AFEE-C17D04369CF3@microsoft.com>, Katriel wrote:
> > > Hi Steve and Macropod,
> > > Thanks for the advise. I created the file in Word 2007 using Save As PDF and
> > > chose the high resolution option. However, in Word I don't see the options
> > > that Steve mentioned for Power Point.
> >
> > It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
> > have a high resolution option. What software are you using to make PDFs?
> >
> >
> >
> > > Under Word Options > Advanced > "When
> > > printing this document" I pnmly see "Print Postscript over text" and "Print
> > > only the data from a form". I don't see any options for grayscale.
> >
> > No. That's a PowerPoint option. You asked about PowerPoint, not Word.
> >
> >
> > > Thanks
> > > again (and in advance) for your help.
> > > Katriel
> > >
> > > "Steve Rindsberg" wrote:
> > >
> > > > In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > > > > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > > > > correctly on a commercial printer (digital printing). The printer reports
> > > > > that the PDF has "layers" which prevent him from changing some of the color
> > > > > pages to grayscale.
> > > > >
> > > > > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > > > > without layers? Thanks,
> > > > > Katriel
> > > > > great sites for health care providers - www.gomdweb.com
> > > >
> > > > You don't mention HOW you created the PDF in the first place. That might help.
> > > >
> > > > If you're using the Office Publish as PDF/XPS add-in, try the following:
> > > >
> > > > In the Publish dialog box, choose Optimize for: Standard (publishing online
> > > > and printing)
> > > >
> > > > Click Options
> > > >
> > > > Put a check next to "ISO 19005-1 compliant..."
> > > >
> > > > Remove the check next to "Document structure tags ..."
> > > >
> > > > Make PDF again and see if that improves things.
> > > >
> > > >
> > > >
> > > >
> >
> >
> >
> >

Hi Steve,

Great news. I just heard from the printer -- removing the check next to
"Document structure tags ..." seemed to do the trick and they were able to
successfully convert the color pages to B/W. Much thanks,
Katriel

"Steve Rindsberg" wrote:

> In article <59858A66-93CE-4C0A-91C8-1E48AC429946@microsoft.com>, Katriel wrote:
> > I am using the Word 2007 Save As PDF feature. I choose the optimize for
> > standard (publishing online and printing) rather than the minimize option.
>
> OK. So when you choose Save As PDF, there'll be an Options button, lower right portion
> of the dialog box. Click that to get to the options I mentioned earlier.
>
> >
> > Thanks,
> > Katriel
> >
> > "Steve Rindsberg" wrote:
> >
> > > In article <5CA8AAB7-76A3-4312-AFEE-C17D04369CF3@microsoft.com>, Katriel wrote:
> > > > Hi Steve and Macropod,
> > > > Thanks for the advise. I created the file in Word 2007 using Save As PDF and
> > > > chose the high resolution option. However, in Word I don't see the options
> > > > that Steve mentioned for Power Point.
> > >
> > > It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
> > > have a high resolution option. What software are you using to make PDFs?
> > >
> > >
> > >
> > > > Under Word Options > Advanced > "When
> > > > printing this document" I pnmly see "Print Postscript over text" and "Print
> > > > only the data from a form". I don't see any options for grayscale.
> > >
> > > No. That's a PowerPoint option. You asked about PowerPoint, not Word.
> > >
> > >
> > > > Thanks
> > > > again (and in advance) for your help.
> > > > Katriel
> > > >
> > > > "Steve Rindsberg" wrote:
> > > >
> > > > > In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > > > > > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > > > > > correctly on a commercial printer (digital printing). The printer reports
> > > > > > that the PDF has "layers" which prevent him from changing some of the color
> > > > > > pages to grayscale.
> > > > > >
> > > > > > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > > > > > without layers? Thanks,
> > > > > > Katriel
> > > > > > great sites for health care providers - www.gomdweb.com
> > > > >
> > > > > You don't mention HOW you created the PDF in the first place. That might help.
> > > > >
> > > > > If you're using the Office Publish as PDF/XPS add-in, try the following:
> > > > >
> > > > > In the Publish dialog box, choose Optimize for: Standard (publishing online
> > > > > and printing)
> > > > >
> > > > > Click Options
> > > > >
> > > > > Put a check next to "ISO 19005-1 compliant..."
> > > > >
> > > > > Remove the check next to "Document structure tags ..."
> > > > >
> > > > > Make PDF again and see if that improves things.
> > > > >
> > > > >
> > > > >
> > > > >
> > >
> > >
> > >
> > >
>
>
>
>

Hi Katriel,

It would have helped had you been clear from the outset about what sort of file you were having trouble with. In your original post,
the subject mentioned Word, but in the body you said you had "converted a PowerPoint 2007 file to PDF".

--
Cheers
macropod
[Microsoft MVP - Word]


"Katriel" <Katriel@discussions.microsoft.com> wrote in message news:D1A00DFC-F92C-4EDE-AC69-1D994AECA353@microsoft.com...
> Hi Steve,
>
> Great news. I just heard from the printer -- removing the check next to
> "Document structure tags ..." seemed to do the trick and they were able to
> successfully convert the color pages to B/W. Much thanks,
> Katriel
>
> "Steve Rindsberg" wrote:
>
>> In article <59858A66-93CE-4C0A-91C8-1E48AC429946@microsoft.com>, Katriel wrote:
>> > I am using the Word 2007 Save As PDF feature. I choose the optimize for
>> > standard (publishing online and printing) rather than the minimize option.
>>
>> OK. So when you choose Save As PDF, there'll be an Options button, lower right portion
>> of the dialog box. Click that to get to the options I mentioned earlier.
>>
>> >
>> > Thanks,
>> > Katriel
>> >
>> > "Steve Rindsberg" wrote:
>> >
>> > > In article <5CA8AAB7-76A3-4312-AFEE-C17D04369CF3@microsoft.com>, Katriel wrote:
>> > > > Hi Steve and Macropod,
>> > > > Thanks for the advise. I created the file in Word 2007 using Save As PDF and
>> > > > chose the high resolution option. However, in Word I don't see the options
>> > > > that Steve mentioned for Power Point.
>> > >
>> > > It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
>> > > have a high resolution option. What software are you using to make PDFs?
>> > >
>> > >
>> > >
>> > > > Under Word Options > Advanced > "When
>> > > > printing this document" I pnmly see "Print Postscript over text" and "Print
>> > > > only the data from a form". I don't see any options for grayscale.
>> > >
>> > > No. That's a PowerPoint option. You asked about PowerPoint, not Word.
>> > >
>> > >
>> > > > Thanks
>> > > > again (and in advance) for your help.
>> > > > Katriel
>> > > >
>> > > > "Steve Rindsberg" wrote:
>> > > >
>> > > > > In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
>> > > > > > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
>> > > > > > correctly on a commercial printer (digital printing). The printer reports
>> > > > > > that the PDF has "layers" which prevent him from changing some of the color
>> > > > > > pages to grayscale.
>> > > > > >
>> > > > > > How do I flatten the PDF once created? Or, is it possible to create the PDF
>> > > > > > without layers? Thanks,
>> > > > > > Katriel
>> > > > > > great sites for health care providers - www.gomdweb.com
>> > > > >
>> > > > > You don't mention HOW you created the PDF in the first place. That might help.
>> > > > >
>> > > > > If you're using the Office Publish as PDF/XPS add-in, try the following:
>> > > > >
>> > > > > In the Publish dialog box, choose Optimize for: Standard (publishing online
>> > > > > and printing)
>> > > > >
>> > > > > Click Options
>> > > > >
>> > > > > Put a check next to "ISO 19005-1 compliant..."
>> > > > >
>> > > > > Remove the check next to "Document structure tags ..."
>> > > > >
>> > > > > Make PDF again and see if that improves things.
>> > > > >
>> > > > >
>> > > > >
>> > > > >
>> > >
>> > >
>> > >
>> > >
>>
>>
>>
>>

In article <D1A00DFC-F92C-4EDE-AC69-1D994AECA353@microsoft.com>, Katriel wrote:
> Hi Steve,
Glad to hear it, and thanks for coming back to report the results.
Too often we never learn whether our suggestions had any effect.



> Great news. I just heard from the printer -- removing the check next to
> "Document structure tags ..." seemed to do the trick and they were able to
> successfully convert the color pages to B/W. Much thanks,
> Katriel
>
> "Steve Rindsberg" wrote:
>
> > In article <59858A66-93CE-4C0A-91C8-1E48AC429946@microsoft.com>, Katriel wrote:
> > > I am using the Word 2007 Save As PDF feature. I choose the optimize for
> > > standard (publishing online and printing) rather than the minimize option.
> >
> > OK. So when you choose Save As PDF, there'll be an Options button, lower right portion
> > of the dialog box. Click that to get to the options I mentioned earlier.
> >
> > >
> > > Thanks,
> > > Katriel
> > >
> > > "Steve Rindsberg" wrote:
> > >
> > > > In article <5CA8AAB7-76A3-4312-AFEE-C17D04369CF3@microsoft.com>, Katriel wrote:
> > > > > Hi Steve and Macropod,
> > > > > Thanks for the advise. I created the file in Word 2007 using Save As PDF and
> > > > > chose the high resolution option. However, in Word I don't see the options
> > > > > that Steve mentioned for Power Point.
> > > >
> > > > It doesn't sound like you're using the Office 2007 Save As PDF add-in. It doesn't
> > > > have a high resolution option. What software are you using to make PDFs?
> > > >
> > > >
> > > >
> > > > > Under Word Options > Advanced > "When
> > > > > printing this document" I pnmly see "Print Postscript over text" and "Print
> > > > > only the data from a form". I don't see any options for grayscale.
> > > >
> > > > No. That's a PowerPoint option. You asked about PowerPoint, not Word.
> > > >
> > > >
> > > > > Thanks
> > > > > again (and in advance) for your help.
> > > > > Katriel
> > > > >
> > > > > "Steve Rindsberg" wrote:
> > > > >
> > > > > > In article <BF9D2064-DB81-45AA-8CEF-57EF5C03FC51@microsoft.com>, Katriel wrote:
> > > > > > > I have converted a PowerPoint 2007 file to PDF, but it cannot be printed
> > > > > > > correctly on a commercial printer (digital printing). The printer reports
> > > > > > > that the PDF has "layers" which prevent him from changing some of the color
> > > > > > > pages to grayscale.
> > > > > > >
> > > > > > > How do I flatten the PDF once created? Or, is it possible to create the PDF
> > > > > > > without layers? Thanks,
> > > > > > > Katriel
> > > > > > > great sites for health care providers - www.gomdweb.com
> > > > > >
> > > > > > You don't mention HOW you created the PDF in the first place. That might help.
> > > > > >
> > > > > > If you're using the Office Publish as PDF/XPS add-in, try the following:
> > > > > >
> > > > > > In the Publish dialog box, choose Optimize for: Standard (publishing online
> > > > > > and printing)
> > > > > >
> > > > > > Click Options
> > > > > >
> > > > > > Put a check next to "ISO 19005-1 compliant..."
> > > > > >
> > > > > > Remove the check next to "Document structure tags ..."
> > > > > >
> > > > > > Make PDF again and see if that improves things.
> > > > > >
> > > > > >
> > > > > >
> > > > > >
> > > >
> > > >
> > > >
> > > >
> >
> >
> >
> >